Calendar Guide
Learn how to use the Calendar to track events, meetings, milestones, and deadlines across your projects — with recurring events, attendee RSVPs, and real-time updates.
What is the Calendar?
The Calendar is a project-scoped timeline for events, meetings, milestones, and deadlines. It gives your project a shared view of what's happening and when — without leaving your workspace.
Each project has its own calendar. Events created there are visible to everyone on the project. Workunit and task due dates automatically appear alongside standalone events, so the calendar always shows the full picture of what's coming up.
What belongs on the calendar?
- Meetings: Standups, planning sessions, retrospectives, client calls
- Milestones: Launch dates, release windows, sprint ends, review deadlines
- Deadlines: External submission dates, contract dates, regulatory dates
- Events: Demos, conferences, workshops, or any time-bound project activity
Creating Events
Navigate to the Calendar tab inside a project and click 'New Event'. The event form lets you define everything about the event in one place:
Color System
Events can be assigned one of eight color presets. Colors are a visual grouping tool — use them to distinguish event types at a glance on the calendar grid without opening each event.
Recurring Events
Regular meetings and rhythmic milestones don't need to be created one by one. Set up a recurrence rule when creating an event and the calendar will generate all future occurrences automatically.
Supported frequencies
Attendees & RSVP
Add project members as attendees when creating or editing an event. Attendees can respond with an RSVP so the event creator knows who's coming.
Calendar Views
The calendar offers two views to match how you're working — a broad monthly overview and a focused day detail.
Aggregated View
The project calendar doesn't only show events you've explicitly created. Workunit due dates and task due dates automatically appear on the calendar alongside standalone events.
This aggregated view means you always see the complete project timeline in one place — you don't need to cross-reference the calendar with your workunits list to understand what's due when.
- Workunit due dates — shown with the workunit title and a link to open it
- Task due dates — shown with the task title and a link to open the parent workunit
- Standalone calendar events you or your teammates created
Personal Calendar
The /calendar route is your personal calendar — it aggregates events, due dates, and milestones from all projects you're a member of into a single view.
When you're juggling multiple projects, the personal calendar gives you one place to see everything that's happening across all of them — without switching between project calendars one by one.
Real-Time Updates
The calendar stays in sync across all open browser tabs — no refresh needed. When a teammate creates, edits, or deletes an event, or updates their RSVP, the calendar updates automatically.
- New events appearing on the month grid
- Event edits — title, time, location, color changes
- Event deletions removing the chip from the grid
- RSVP status changes on events you're viewing
- Workunit and task due date changes reflected on the calendar
Real-time updates use Server-Sent Events (SSE). If your browser tab has been in the background for a while, updates may appear briefly after you switch back to the tab — this is normal behavior.
Next Steps
Now that you understand the Calendar, explore related features:
Manage workunits and tasks — their due dates appear automatically on your project calendar.
Post async announcements, questions, and updates alongside your calendar events.
If you have questions about using the Calendar, ask in the community.